April 1, 2002

To: Ilee Rhimes, Chief Information Officer

From: Cathy Bindewald, PlanIT Project Manager

Subject: PlanIT Project Status for March 2002

1. Accomplishments
   1. Project Initiation Activities
      • Briefed the President’s Cabinet on PlanIT
      • Finalized Executive Sponsor committee membership

   2. Current State Activities
      • Held weekly meetings
      • Developed Current State survey instruments, interview tools and questionnaires
      • Delivered the survey questions for students, faculty and staff to Survey Research
      • Evaluated the data from previous OSU Polls and the End User Access Assessment
      • Developed survey questions for OIT technical staff, administrators and alumni to be administered using the Zoomerang survey tool
      • Evaluated the RCAC Principal Investigator survey results
      • Worked with Business and Finance to produce a report of campuswide IT expenditures
      • Obtained a report of campuswide IT personnel expenditures

   3. Future State Activities
      • Held weekly meetings
      • Scheduled five Technology Day sessions and confirmed most speakers
        • Advancing Distributed and Distance Education - May 7
          • Diana Oblinger, Senior Fellow, EDUCAUSE
          • Frances Himes, Macromedia
        • Managing Customer and Student Relationships - May 17
          • Sue Workman, Indiana University
          • Robert Kvavik, University of Minnesota
        • Managing Data and Knowledge - May 20
          • Dewitt Latimer and Julie Little, University of Tennessee
          • Wireless Technology Business Unit, CISCO
        • Building Pervasive Computing Environments - May 29
          • Richard Katz, VP EDUCAUSE
          • Charlie Moran, Blackwell Consulting
        • Supporting High Performance Computing - May 30
          • Jay Boisseau, Texas Advanced Computing Center, University of Texas, Austin
      • Identified future state focus group representation and began to schedule focus group sessions
      • Drafted questions for the focus group sessions
      • Drafted invitation letter for focus group participation
      • Drafted a Technology Days survey

   4. Gap Analysis and Initiatives Activities
      • Adapted the Strategic Initiative Assessment Score sheet template to the OSU environment
      • Tested the score sheet with a sample initiative

   5. Deliverables Completed:
      • Current State survey questions
      • Academic and Administrative Unit questionnaires
      • Technology Day presentation schedule and speakers
      • Technology Day survey form
      • Future State focus group questions
      • Future State focus group invitation
      • Technology Initiatives score sheet
      • Updated PlanIT Web site
      • February status report

2. Tasks Not Accomplished this monthly period, with explanation

   - Not Applicable

3. Problems/ Issues/Concerns

   - Not Applicable

4. Tasks Planned for 04/01/02 through 04/30/02

   • Hold an Executive Stakeholders meeting
   • Conduct Current State survey using Survey Research
   • Conduct Academic and Administrative Unit interviews
   • Conduct OIT skill sets, administrator and alumni survey using Zoomerang
   • Complete the analysis of the End User Access data
   • Complete the IT expenditures report
   • Publicize Technology Days through the CIO Web site, articles in OnCampus, the Lantern, OSUToday, CIO UPDate newsletter, etc
   • Conduct Future State focus group sessions
   
   

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