August 1, 2002

To: Ilee Rhimes, Chief Information Officer

From: Cathy Bindewald, PlanIT Project Manager

Subject: PlanIT Project Status for July 2002

1. Accomplishments
1. Project Activities
• Updated PlanIT Web site
• Held an Executive Sponsor Committee Meeting
• Held a Stakeholder and CIO Advisory Committee Meeting
2. Current State Activities
• Circulated the Draft Current State Interim Report to the Project Team for comments
• Shared the Draft with the Stakeholders, CIO Advisory Committees and the Executive Sponsors and requested comments
Posted the appendices to the Draft Report on the PlanIT Web site
3. Future State Activities
• Reviewed the draft vision statement and guiding principles with the Project Team and the Stakeholder/ CIO Advisory Committee Members
• Continued to incorporate comments on the Draft Vision Statement and the guiding principles
• Conducted a focus group session with representatives from the Office of Student Affairs
4. Gap Analysis and Initiatives Activities
• Reviewed the evaluation criteria and weightings with the Executive Sponsors
• Revised the evaluation criteria and weightings based on the input from the Executive Sponsors
• Began holding team meetings twice per week
5. Deliverables Completed:
• Draft Current State Report
• Draft Vision Statement and Guiding Principles
• Administrator Survey
• June status report
2. Comments

- Not Applicable

3. Problems/Issues/Concerns

- Not Applicable

4. Tasks Planned for 08/01/02 through 08/30/02
• Revise Draft Current State Report to incorporate comments
• Continue to revise the Vision Statement and Guiding Principles to incorporate comments
• Meet with the Executive Sponsors
• Work on the development of the Strategic Initiatives

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